The Power of Using a Secure File Transfer Portal Regularly

Sharing files is possible through a secure, online portal. Here are the advantages of using a secure file transfer portal regularly.

Written By:
Justin Neiman
Publish Date:
July 5, 2023
virtual style lock and internet security

The Power of Using a Secure File Transfer Portal Regularly

The Power of Using a Secure File Transfer Portal Regularly

Sharing files is possible through a secure, online portal. Here are the advantages of using a secure file transfer portal regularly.

Keyword(s): secure file transfer portal

With data breaches costing US companies on average $9.44 million last year, ensuring the security of your data is more important than ever. One of the most insecure actions one can take in modern business is handling digital documents as they transfer over the Internet. So, what is the best way to make sure you keep that data out of the hands of malicious users?

This article will help you understand the benefits of a secure file transfer portal. By knowing how to send documents securely, you can also make sure your business maintains its good reputation long into the future.

Why Secure Document Sharing is Important

Advancements in digital technology over the years have revealed new problems related to the security of IT networks. For example, in recent years the concept of ransomware has left many companies worried. Many news stories have cropped up that detail how places lose their data to malicious actors who encrypt their files and ask for a payout.

Other problems that could arise include the release of intellectual property. This allows your competitors to see your work before it is ready and can have a direct and unfair impact on public perception of your work.

It is also no longer appropriate to send emails to one another with personal data for customers or employees attached. These could end up intercepted or even altered during transit.

In some cases, it may cause you to suffer a data breach if someone swaps an attachment in an email for one that runs malicious scripts. This can then leave you liable for the release of private information.

Instead, it is important to securely send documents using tried and tested methods. This can help to keep the information contained within safe and ensure you follow both your ethical and legal obligations.

The Challenges of Secure Transfers

Secure file sharing is not a simple procedure. There are many things companies need to do to make sure they do this right and without making too much work for themselves. They also must ensure they do not make their company more vulnerable in their quest to do the opposite.

Examples of issues that a company might find when trying out a new, secure tool include:

  • Tracking and auditing files
  • Employee adoption of new tools
  • Ease of use
  • Compatibility with existing systems

Finding software that does all of these things can be tricky. As such, doing the right research beforehand regarding your needs can make all the difference in the world.

The Features of a Secure File Transfer Portal

A secure file transfer portal will empower you to be confident when sending documents electronically. Its features should suggest that your work will maintain data integrity and security moving forward. By knowing what the features of such a secure portal are, you can make informed decisions about choosing the right software.

Powerful Collaboration Tools

By offering a range of solutions to enhance secure teamwork, employees can continue to work without interruption. You do not need to worry about bottlenecks related to data transfer or security issues. Instead, you can have the assurance that people get feedback on time.

Tools such as bulk upload and download options mean you can do all the transferences you need with little hassle. Whereas PDF editing, markup, or signing abilities help people complete work in the portal no matter where they are. At the same time, having powerful user permission controls mean you can know only the right clients are accessing what you want them to.

Ensuring the Privacy of Sensitive Data

A high-quality secure file transfer solution will give you options that will continue to track security, even if nobody is online. It should scan for vulnerabilities, report on potential issues, and respond to threats as they occur. The best software will allow any thresholds related to these to be user-adjustable, giving you the level of security you need.

At the same time, a core ability of this type of software is a secure send file feature. You want to know your data is encrypted when it leaves one computer and readable when you open it on another.

Efficient Work and Time Saved

If you securely send documents to clients, it is important to know they perform the right steps when opening them. To some users, this might be a lot of hassle and could mean you need to be on the phone with them, wasting your time.

Instead, secure transfer software should give you the option of sending clients a pre-made list of steps they need to take. They can look at this to understand how to interact with your transfers and you can also use this as proof clients have followed the right steps. This can be useful for legal purposes if you need to know people open the right files at the right time.

Regulation Adherence

The modern secure workplace needs to not only be deemed safe by its own standards but by those of the government. These days, laws and regulations exist which govern how much work is enough to maintain a client's privacy or security.

Concepts such as HIPAA and GDPR mean personal data needs to be secured to a specific standard. You need to know any transfer portal you use applies appropriate levels of data encryption to adhere to these laws. Its use of such protocols should follow industry standards that are a broad minimum for due diligence.

If you do not follow these steps, you may find yourself liable moving forward when sending documents electronically.

Find the Best Secure File Transfer Portal

With a better understanding of what a secure file transfer portal can do for you, you can start to make better decisions for your organization. Still, you need to know how to pick the best secure file-sharing option for you. This is where we can help you out.

We provide high-quality solutions such as these for digital collaboration in the workplace. All you need to do is contact our specialists to get a better idea of how we can integrate with your existing processes. So, give us a call today to learn more.

Justin is a software engineer that loves breaking the mold, always pressing current frameworks to the limit. He's a father, avid PC builder, and keen to all things whisky.